Harvest Moon Folk Society Board

HMFS Board

Committees

Overview

Each committee is chaired by a Board member and may include non-board members.

Committee decisions and actions are not official until approved by the Board.

The Board authorizes committee expenditures (may also pre-approve).

The Board approves (or pre-approves) public statements about committee decisions.

Committee chairs are responsible for scheduling meetings and for maintaining contact, as needed, between committee members and other committee chairs.

Committee chairs are responsible for providing a written report of activities to the Board.

Governance
Responsibilities: To revise and update bylaws and policies as needed.
Chair: Jimmy Smith
Elaine Robson
Laurel Horton (non-board member)
Wayne Richard

Finance
Responsibilities: Develop effective procedures for HMFS financial activities. To maintain bank accounts and financial records; to file required financial documents; to collect income and disburse at dances; to monitor the organizations financial position and keep board members informed.
Chair:Elaine Robson
Jerry Vice
Nominating
Responsibilities: To Develop and maintain a pool of potential board members; to present names to the board for election; to nominate new and returning members in such a manner that maintains as much gender, geography, experience, skills and other characteristics as is practical.
Chair:John Bryson
Tammy Miller
Wayne Richard
Jennifer Whiting
Volunteer Coordination
Responsibilities: To coordinate all volunteer activities associated with HMFS dances. To coordinate opening and closing of River Falls Lodge for HMFS dances. Committee will decide how many volunteers are needed for what tasks, revise posted explanations of these activities, and remind those of their commitments.
Chair:Teresa Wilson
Wayne Richard

Facilities Maintenance
Responsibilities: To ensure that the physical facilities used for HMFS-sponsored events are safe and comfortable; to make recommendations to the board of needed repairs, maintenance, or upgrades required; to seek out and evaluate facilities for additional HMFS-sponsored events, in coordination with the Outreach committee.
Chair: Wayne Richard
John Bryson
Dwayne Plaisted
Jerry Vice
Roger Burns (non-board member)

Band / Caller Booking
Responsibilities: To gather recommendations and promotional materials of bands and callers for regular dances; to negotiate arrangements; to provide travel/lodging information; to coordinate bookings with other regional sponsors when appropriate.
Chair:David White
John Bryson
Jennie Wakefield
Band/Caller Lodging Coordinator
Responsibilities: Arrange lodging for visiting bands and callers.
Chair:Dwayne Plaisted
Sound Committee
Responsibilities: Maintain inventory and ownership lists of all sound equipments. Backup sound technicians when needed and run sound system in emergencies. Make recommendations for upgrading and replacing sound equipments.
Chair:Jerry Vice
Public Relations and Outreach
Responsibilities: Communicate and promote information about HMFS dances and activities through print and electronic media to dancers in the Southeast Region. Create and develop additional publicity materials as requested by Board members. Organize, maintain, and provide dance information resources in print, audiovisual and online formats for the dance and non-dance communities.
Chair:Jimmy Smith
Janet Swell (non-board member)
Theresa Pizzuto (non-board member)
Tammy Miller
Chris Bueker
Cathy Scott
Jennie Wakefield Anna Rowe
YWCA Dance
Responsibilities: Coordinates all activities involved in managing and promoting the Y dance. This includes scheduing the host,band, caller, and sound person. The chairman is the primary HMFS representative who communicates with the YWCA.
Chair:Jennie Wakefield
Tammy Miller
Neil Cross
John Bryson
MoonDance
Responsibilities: To coordinate all activities and volunteers needed to plan, develop, and implement this annual festival. It is assumed that all board members will participate actively in these events.
Chair:Theresa Pizzuto
Wayne Richard

Monster Mash
Responsibilities: To coordinate all activities and volunteers needed to plan, develop, and implement this annual festival. It is assumed that all board members will participate actively in this events.
Chair: Cathy Scott