HMFS Board Meeting - 3:30 - 4:30 - David White's House

Present: David White, Elaine Robson, Dwayne Plaisted, Teresa Wilson, Wayne Richard, John Bryson, Catherine Scott, Anna Rowe, Ethan Hummel, Jennie Wakefield.

Absent: Jimmy Smith, Neil Cross, Jennifer Whiting,  Tammy Miller, Frank Farmer

Meeting called to order at 3:50 pm.

Welcome

David welcomed Ethan Hummel to the Board as our newest youth representative.

Acknowledgements

David thanked all those involved in Moondance for making it another wonderful success (saved individual kudos for Moondance meeting following this Board meeting).

David acknowledged the two Board members present who were rotating off: Elaine, for the organization of the finances and diligent Treasurer; Teresa, for serving as Secretary and work on the Volunteer Committee.

Minutes

Due to confusion of the nominating committee motions recorded in the 20 July minutes, the following amendments were made restating the motions as they should have been recorded:

The nominating committee makes a motion that the Board vote on Wayne Richard as a candidate for Board membership in the Harvest Moon Folk Society.

The nominating committee makes a motion that the Board vote on Anna Rowe as a candidate for Board membership in the Harvest Moon Folk Society.

Dwayne moved we approve the 20 July minutes as amended. Wayne seconded the motion. The motion passed.

Nominating Committee

 On behalf of the Nominating Committee, Wayne made a motion that the Board vote on Tamara McGovern as candidate for Board membership in the Harvest Moon Folk Society. The motion passed.

Sound Committee

OFB wants to use the Moondance sound panels at their new venue. The sound committee will develop a plan to be presented to the Board at a later date.

Finances

HMFS has a $24,250 bank balance. Soon we will be spending $8000 for reserving Table Rock (the barn, campsite, cabins) for Moondance 2009. 

Moondance 2008 netted $2337+ (recent deposits were not included in this figure).

Y-dance has netted $1260 (YTD).

Friday advance dance has netted $906 (YTD).

Saturday dance has netted $7006 (through Jan-Aug 2008).

Major expenses have been in repairs and maintenance and professional fees.

Next Meeting

RFL, 22 Nov 2008, 3-6pm followed by potluck and the dance.

John moved the meeting be adjourned. Motion passed. Meeting adjourned at 4:36 pm.